Whether you’re going on a vacation for several weeks or just busy for the day while attending an offsite meeting or industry event, an OOO message is appropriate.Įven if you’ve already announced you’ll be out of the office, people become busy and may forget you’re unavailable. It’s proper etiquette to set up an out-of-office reply any time you’re unable to check emails during regular work hours. When should I use an out-of-office message? Here are several tips and examples to help you craft a professional out-of-office message. Setting up an out-of-office message helps keep people informed and prepares them for how to proceed in your absence. When people send emails, they often expect a timely response. If you’re unable to respond to emails because you are taking time off, attending a work event or away from your computer for any other reason, it’s important to set up an out of office message. This message is sent as an automatic response to any message that enters your inbox.Įmail is a primary form of communication in the workplace for colleagues and clients alike. An out-of-office email (also called an OOO message) is an automated response that immediately notifies senders that you’re currently away from your workspace and will not be reading or responding to emails as quickly as usual.
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